Tag Archives: FRLC

FRLC Board Meeting Thursday, December 7, 2016

            Check In & Prayer: Seven board members were present. We shared, celebrated and prayed.

Minutes from the November Meeting: approved as written.

 

Treasurer’s report: We had a good response to the appeal. Donations of $1499.11 came in, giving us a balance of $2012.29. $500 of that is for the Conference. The treasurer will break out the Conference funding in his report in the future. The coordinator has another $700 in donations to the Fellowship to forward to the treasurer.

Paypal button: The information needed to open the account was sent to our original webmaster, but last month we decided to forward the information to the person we are working with on the Conference website. The coordinator and original webmaster both got locked out of the FRLC website. They suspect the website got moved somehow although that is not supposed to be possible. The coordinator entered the site and updated a few things using the secretary’s username and password. He has a list of things to work on with the Conference website developer and will follow up on the PayPal button with her.

 

            Coordinator’s report: He receives the donations and forwards them to the treasurer, who deposits and records the gifts and sends out the thank you notes. We had a good turnout at the recovery meeting today. Everyone was asked to preview the Conference website: www.addictionandfaithconference.com/ There are still a couple typos to fix before it “goes live”, but the consensus is that it looks good. We have not confirmed Lori Swanson at this time, so she may not be on the program. He is waiting for that to be sorted out before going forward with the website. Neither synodical bishops will be able to attend as our conference conflicts with the Conference of Bishops meeting. They have offered to send staff to bring greetings, but the coordinator wondered about having interfaith greetings instead. Transfiguration Lutheran Church has a couple thousand dollars in their budget to support recovery ministries which will be designated to the Conference this year. A board member did a funeral for an overdose victim and the family designated the memorial gifts of $3600 to go to it also. We need a major sponsor of about $10,000 to help promote the event and allow us to conclude without major debt. We could use help from any board member who would like to work on obtaining sponsors. We are still talking with Hazelden; Fairview said they’d help some, Bishop Lull said she will approach some potential donors, and the secretary is writing a proposal for funding from the ELCA Deaconesses. The coordinator has a description of the Conference with a list of items a donor could sponsor which he will send to anyone who would like to help. They could also sponsor a vendor table. Another board member will contact a few people and find out where they get their funding and see if there are any avenues there we could pursue.

                       

Old Business: Covered in reports.

 

New Business:

It was moved, seconded and passed to move the board meeting to after the recovery meeting on the first Thursday of the month. It was more convenient for most people and we had a better attendance at both the recovery meeting and the board meeting. The motion passed.

We closed the meeting in prayer.

 

Next meeting: Thursday January 4, 2018 following the recovery meeting 11:00 am PDT/12:00 pm MDT/1 pm CDT/2:00 pm EDT 12:00 pm

June Board Minutes

FRLC Board Minutes

June 8, 2017

 

Present: Kirk, Arthur, Joel, Ed, Tom, Bohdan, Melanie

Everyone checked in. The meeting opened with prayer.

The treasurers report was approved. The balance is $1301.36

The minutes from the wrong year were sent by email. The correct minutes will be sent.

Publicity Director’s Report: 2018 retreat: Hazelden decided not to be a cosponsor, although several people on their staff are very enthusiastic about it. Eyglo continues to work with Ed on the planning. Anne Wilson Schaef is interested in being a keynote speaker.

Old Business:

Board roster: Melanie still needs mailing addresses for Joel and Roger to complete it.  Joel sent an email with his information.

ELCA Rostered Leaders Gathering in Atlanta: Dave Connors took the initiative to request that the FRLC be one of the “affinity groups” at this meeting. Last month, Ed and Melanie authorized him to proceed with this and today’s group concurred. We discussed resources he might need: FRLC brochures, copies of our book, information about the 2018 retreat. We have copies of the book on hand and can provide retreat information. Melanie will follow up with Dave, encouraging him to contact Ed for those supplies. Tom offered to make a donation to cover the cost of the books.

PayPal button on website: Brian was going to research it. We will come back to this when Brian is on a call.

2018 Retreat: What is needed from the board is to get the publicity out to your synods, networks, and on social media once it is ready to go. Tom suggested getting the publicity to Minnesota Recovery Connection. We need to find another sponsor/partner in place of Hazelden. Ed has a feeler out to Caron, which is like Hazelden on the East Coast. It would be good to have a treatment center as a sponsor. We don’t have a confirmation on William Moyers’ participation yet. Thrivent was suggested as a possible partner. We haven’t gotten a commitment from Minneapolis/St Paul Synods yet. We don’t think that will be a problem but Ed would like to have another major sponsor lined up before asking them. The local planning team is meeting tomorrow. There is a good team of local folks working with Ed, who is doing a great job at keeping it moving. The dates are April 13-15, 2018 and it is at the DoubleTree Inn in Bloomington, MN.

New Business: It was suggested that we resend the 7th tradition format to the people who chair the Thursday meetings. Melanie will send it with a reminder when she does the next meeting schedule.

The next meeting will be July 12 at the usual time, due to conflicts on the regular date.

May 2017 Board Minutes

FRLC Board Meeting Minutes

Wednesday, May 10, 2017

2:00 pm MDT/3 pm CDT/1:00 pm PDT/4:00 pm EDT

 

Ed and Melanie were the only ones on the call, so we talked and I took notes but it wasn’t really an official meeting.

 

We agreed that Dave C. could represent us at the ELCA Rostered Leaders Gathering in Atlanta. He has gotten the ok to have an FRLC “Affinity Group” at the event. He was not sure if he would be able to go. I let him know he had our “seal of approval” and asked that he let me know whether he is going or not. If anyone else is interested in representing us there (we have no funds to support you in this), please let me know.

 

We discussed the 2018 lay retreat. We received confirmation of the Memorandum of Agreement from Nadia Bolz-Weber’s agent:

 

Melanie:

We have received your contract. You are officially on Nadia’s schedule for April 13-14, 2018! Please find her Bio and photo attached for any of your marketing efforts.

Please let me know if you have any questions or concerns.

Sincerely, Lisa

 

These dates are confirmed for the Double Tree Inn in Bloomington, MN. There is a free airport shuttle.

 

Nadia will be speaking Friday evening and Saturday morning. Other speakers include Don Shelby, a local newscaster in recovery, and William C. Moyers of Hazelden.

 

Ed and Arthur are meeting with two people at Hazelden tomorrow–the pastor who attended our retreat and their publicity person. They will be discussing vendors, networking and potential workshop leaders at the first meeting and publicity efforts through Hazelden as well as the church at the second. Ed prepared a first draft brochure to help our partners understand what we are doing, which is attached below. Please note that the schedule for the speakers in the brochure is incorrect–Nadia’s time slots are as described above.

 

Joy has the information to access the website to work on publicity also.

 

The local retreat committee will be meeting next week, on May 18.

 

We adjourned our meeting around 2:30 pm Mountain time.

 

Next meeting: June 7, 2017 2:00 pm MDT/2 pm CDT/1:00 pm PDT/3:00 pm EDT 12:00 pm

 

 

 

 

March 2017 Board Meeting Minutes

 

 

FRLC Board Meeting Minutes

Wednesday, March 8, 2017

 

            Check In & Prayer Brian, Roger, Melanie, Joel, Bohdan, Arthur, Ed, Tom.

Tom led us in prayer.

 

Approval of Minutes from last meeting January’s minutes were approved.

Annual meeting minutes yet to come.

 

Treasurer’s report was sent by email. Balance at the beginning of the meeting was $ 2275.51.

There was a deposit from the retreat of $4225 that was included in the updated report, giving a balance of $6500.51. There is one outstanding check to Mount Olivet Retreat Center for $4979.96. One more check for the retreat has not been deposited. We broke even on the retreat.

 

            Coordinator’s report: The retreat was well attended and inspirational. One participant’s first day sober was at the retreat and he remained sober throughout. There was a lot of visioning for the future, including developing a retreat and fellowship for laity in recovery. We met with several guests including staff from the Minneapolis and St. Paul Synods and Hazelden, and a professional fund raiser. The message from our guests was there is so much potential left in our current fellowship that they encouraged us to focus on this work and not on expanding the new fellowship for laity in recovery. There was a lot to think about. Retreatants regrouped and decided to go ahead and plan a retreat for Lutheran Laity in Recover next year. A team was formed with several local people plus at least one person who will participate in meetings electronically. Joy, Jim, Beth, Arthur, Roger are on the team and will meet March 16 at 9 am. Dates were proposed and the group a decided on the Minneapolis area for a location, with a preference for holding it at the Mount Olivet Retreat Center. There are no available dates at Mt. Olivet that will work for us. Melanie sent an email to a potential speaker’s booking agent but has not heard back from her.

Otherwise, the Coordinator had routine contacts, finding the work for the retreat to be satisfying. He has some checks to send to Brian.

                       

Old Business:

            Thank you to people going off of the board (Melanie): John W., Mary S. and Gary G. were thanked for their service. John responded with an email which was shared at the meeting.

 

New Business:

            PayPay button on website Our Coordinator asked if this would be possible at the conclusion of the retreat. Our web guru said she could do it but would need us to have a PayPal account and document our 501(c)3 status. Discussion included potential costs, that it may generate new donations, that we could encourage current donors to continue to give the way they do now, and that it would give potential donors another option—we might get impulse givers or use it in an email appeal—where they could give with one or two clicks. It would be good to get it in place if we grow. There were questions about how it works for the administrator. One member suggested there are other brands that deal with donations, which we could look into. Arthur can email a site with option for PayPal account or credit card. Brian will research this before the next meeting. Melanie will send Bea’s contact information.

 

            Thursday meetings—schedule leaders: Retreat participants were invited to be added to the chairperson’s schedule and current chairpersons were asked if they would like to continue. All of the current group is continuing and we have one new person for the list. The schedule will be emailed to the chairpersons when it is complete.

 

            Revising the Board: The secretary will send an inquiry to all new board members regarding contact information for a list to be used amongst the board and also what information they would like listed on the website.

 

Newsletter articles: We have frequently done a post retreat with reflections about that experience. New board members who attended the retreat are asked to write up a story (250-500 words) about the experience and what it meant for them. Anyone else is welcome to do so also. (Secretary’s addition: in the past we have also invited new board members to write a brief article introducing themselves, along with why you chose to serve on the board and what you hope to accomplish by doing so. While we didn’t discuss this and the meeting, it would be helpful should you choose to do so. The biggest challenge for the newsletter and e-blasts has been getting articles to include in them.)

 

Spreading the word: Joel offered to work on ideas on how to get the word out about our existence—to seminaries, Synods, etc. He will develop an email and send it out to the board members for feedback before the next meeting.

 

  • Next meeting date: April 5, 2017  2:00 pm MDT/3 pm CDT/1:00 pm PDT/4:00 pm EDT

 

 

 

 

 

 

December Board Minutes

FRLC Board Meeting Agenda

Wednesday, December 7, 2016

2:00 pm MDT/3 pm CDT/1:00 pm PDT/4:00 pm EDT

 

            Check In & Prayer Ed, Gary, Bohdan, Melanie. Gary dropped off the call before checking in. Melanie opened with a prayer.

 

The Minutes from November 16th Meeting were approved.

 

Treasurer’s report: The treasurer’s report was received by email. The balance in our checking account is $2761.79. Other than recent newsletter expenses, no other note-worthy income/expenses this past month.

 

            Coordinator’s report: Worked on initiating February 2017 retreat, setting dates, reserving facility and developing a tentative agenda. The treasurer wrote a year-end appeal letter and the Coordinator got it sent out. Other than that, the usual routine.

                       

Old Business:

 

New Business:

            FRLC retreat February 2017: Date: February 13-16, Mt. Olivet Retreat Center, Farmington, MN. Ed will contact the board when we need to register. The date may have to be changed to the week earlier to accommodate the schedules of some of the Minneapolis area participants. He met with a local pastor, Gretchen E., regarding the retreat. She is excited and is checking with the congregation she serves regarding their support. The retreat center may be willing to handle registrations for us, although that is not the usual procedure. We will charge only the amount required to pay for the rooms and meals; no additional fees. He offered to cover the expenses for Gretchen if needed as she will be assisting with leadership. Spoke with Tammy Devine from Portico to explore partnership possibilities with them and hopes to have someone from Thrivent, from the Minneapolis Area Synod, and from Hazelden to be at the table. We are excited about these potential connections! It appears that people are more supportive of recovery and that is making these partnerships possible.

Board members are asked to reach out to people they know and encourage them to attend once the materials are ready to go. The secretary is committed to doing so!

A question was asked about transportation from the airport or train station since the retreat center is out of town. This will be discussed later. Uber would be an option.

Melanie will touch base the potential speaker she contacted earlier and let her know this is happening, invite her to the meeting and see if still open to speaking.

Future FRLC retreat fall 2017 in Minneapolis in conjunction with the new lay fellowship. No dates or information yet. This will be developed in conjunction with the February meeting.

Discussion of meeting time and date: the January meeting will be at the regularly scheduled time.

 

Next meeting: January 4, 2017 2:00 pm MDT/2 pm CDT/1:00 pm PDT/3:00 pm EDT 12:00 pm

 

 

 

 

November Board Meeting

FRLC Board Meeting Minutes

Wednesday, November 16, 2016

2:00 pm MDT/3 pm CDT/1:00 pm PDT/4:00 pm EDT

 

            Check In & Prayer Bohdan, Gary, Melanie, Ed and Brian were present. All checked in.

Gary opened in prayer.

 

Minutes from the October 5th Meeting were approved.

 

Treasurer’s report an updated report was sent by email. The current balance is $  2605.98.

 

            Coordinator’s report Nothing unusual. The Thursday meeting continues, attendance varies. Conscious Contact meeting continues with a couple new people. He plans to contact someone at Hazelden re cosponsoring a kick off retreat for the lay fellowship. He suggested that we work with Brian and send out a Christmas appeal.

                       

Old Business:

Updating FRLC database/contact information: We will send out a self-addressed envelope or postcard for updating information with the Christmas appeal. Brian, Ed and Bodahn will work on getting it out.

 

New Business:

            Further discussion of whether it would be helpful to have the next FRLC retreat in Minneapolis in conjunction local leaders in support of development of the new lay fellowship. Ed will explore the possibility and get back to us at our next meeting.

 

Next meeting: December 7, 2016 2:00 pm MDT/2 pm CDT/1:00 pm PDT/3:00 pm EDT 12:00 pm

October Board Meeting

FRLC Board Meeting Agenda

Wednesday, October 5, 2016

2:00 pm MDT/3 pm CDT/1:00 pm PDT/4:00 pm EDT

 

            Check In & Prayer Bohdan, Ed, Melanie

Approval of Minutes from September Meeting approved

Treasurer’s report received by email. Accepted.

            Coordinator’s report a little activity, discussion of getting a newsletter out. Revisited including self-addressed stamped envelope and decided to go with it. Bohdan sent some material and will follow up. Chair requested that the Coordinator resend the database as his computer crashed.

 

New Business: The remainder of the meeting was a discussion of where we are as a Fellowship and where we are going, including retreat possibilities and support of development of the lay fellowship. At the end of our meeting, the idea surfaced of having our next retreat in the Minneapolis area in conjunction with people there who have connected with Ed regarding the development of the lay group. It could serve as our retreat and be a way to undergird that project. Ed will work on that and have information at our next meeting. Bohdan will work on scheduling the next meeting as Ed is unavailable on that date and the conversation needs to include him.

 

The meeting was closed in prayer.

 

April 2016 Board meeting

FRLC Board Meeting Minutes

Wednesday, April 6, 2016

2:00 pm MDT/3 pm CDT/1:00 pm PDT/4:00 pm EDT

 

 Check In & Prayer: Present: Ed, Tom, Melanie, Brian, Bohdan

 

Approval of Minutes from March Meeting MSP to accept them.

 

Treasurer’s report: We have had some nice contributions recently and no extraordinary expenses. The balance is $3,246.37. We affirmed the decision last month to continue to pay the Coordinator during his sabbatical. There is still a little income is still coming in from the Schwans campaign and we received a check from Thrivent. A question was asked whether we had received anything from the Amazon Smiles program. A couple board members signed up and when they make purchases receive a notice that they have made a contribution to the FRLC. The treasurer is not aware that we have received anything, but will look into it.

 

 Coordinator’s report: The Coordinator continues to handle inquiries and send contributions to Brian. This week they began offering what is intended to be a weekly “Conscious Contact meeting” using the format they developed during the workshops last year (which is posted on the FRLC website). Work is beginning on developing a website for new fellowship. The Board will be asked to look at the website for the new Fellowship and give input on it before it is launched. The Coordinator is meeting with a musician from the Twin Cities in preparation for developing a liturgy for recovery worship, intending it to be a resource for the new fellowship, available on the to-be-developed website. This would be funded with some of the grant money which Transfiguration LC received. Following his sabbatical, the Coordinator and his associate will start working on planning first national gathering. It was suggested that they contact the group in Fargo that runs the ad re Recovery Worship in the classified section of The Lutheran magazine (now “Living Lutheran”). We think this is “Lost & Found” recovery ministry. Another suggestion was made to look at the liturgy the Episcopal church developed for alcohol awareness Sunday.

                       

Old Business:

 

Retreat: While there was interested expressed by a half dozen people there were not enough participants to meet the retreat center minimum. The planning team reached out by phone and email to members in the Colorado area and to prior retreat participants before making this decision. Travel costs and schedule conflicts seemed to be the main issues. The retreat center contract was cancelled and motel reservations made for a facility which is near a church where we intend to meet. The motel has free conference rooms in case we need them and serves breakfast as part of the package. We intend to go through the 12 steps in our sessions and attend a local meeting. Melanie has some material that she will put together which can be used in the discussions also. The Coordinator asked Melanie to write up an article on revised plan to go out in the e-news.

Bohdan found many of the contacts to be out of date. While we request address corrections in our mailing, some go to churches but the pastor it was intended for has moved on—the address is valid but it is not reaching the member.

Given the difficulty people have had attending this retreat we may want to go back to some place like Las Vegas that has cheaper airfare and is easy to get to. We might also want to stick with the time frame between annual meetings and Ash Wednesday. The Coordinator reminded all that the best success has been had in going someplace warm in the winter.

 

 

New Business:

 

Free Conference Call video service: The secretary has become aware that the same call service we use now for Board meetings and Recovery meetings has developed a video call service. It is free, can handle up to 25 callers, and you have the option to call in on the phone like we do now if you prefer to do it that way or don’t have access to a computer/camera/internet. The host has to be on the call for the video to work but the audio portion of the call worked without the host. The other ministry is going to try this service. She will report on how it works after they’ve used it a couple times. Information on the service is an email along with these minutes. The home page for this service is FreeConferenceCall.com.

 

The chair noted that progress is being made and encouraged the Coordinator to let us know if there is anyway the rest of us can assist on development of new fellowship.

 

At the next meeting we will discuss the possibility of having board members to make phone calls to help update the database.

 

Brian closed with prayer.

 

Next meeting: May 4, 2016 2:00 pm MDT/2 pm CDT/1:00 pm PDT/3:00 pm EDT 12:00 pm

FRLC Board Minutes March 2, 2016

Check In & Prayer Mary, Bohdan & Melanie. Mary prayed. Ed arrived mid-stream.

Minutes from February Meeting were approved.

Treasurer’s report: We received the report by email. We noted the Schwann’s income and discussed how the program works. They are likely to encourage us to do a new program with them with this one concludes. We give thanks for a significant gift from a Synod.

            Coordinator’s report: We are starting to move on the Lutheran Recovery Network for laity. It looks like we will go with that name. He is working on setting up a meeting of local pastors in recovery to form a steering committee, including some from some of the larger churches. On Monday, April 4 they will kick off an ongoing Monday Noon “Conscious Contact” meeting at his church. They need to report on the grant money received from their Synod. A retired professional videographer is working with them on developing a promotional video for their Synod Assembly—it will be both a report and a PR piece for all who attend the Assembly. They are also working on a rudimentary website to put out to the Twin Cities churches.

In addition to the gifts noted earlier, our coordinator was given a $100 gift for the FRLC in honor of his 30th anniversary of sobriety.

                       

Old Business:

            Retreat: One person backed out after signing up. Only three people have registered for the retreat. Two others have expressed interest but have not committed. Bohdan contacted the Rocky Mountain Synod and found out that their Assembly is at the end of the week of our retreat. Most of the phone numbers and addresses for Colorado members from our database were wrong. Bohdan looked up some of the phone numbers but did not have a lot of success when he contacted people. The contract with the retreat center can be cancelled up to the end of March. Those who have registered have made travel arrangements that may or may not be refundable. We will send an email to the people who have committed or indicated interest and let them know what the situation is. We need to make a decision on whether to hold it or not within a couple weeks.

New Business:

Contacting Synods: Given the on-going challenges of maintaining the database, a suggestion was made to sending our e-news to all the synods and ask them to send it out to their membership. Bohdan thinks we’d have to call the people who are responsible for the e-news in each Synod and let them know we’d like something included in their news, rather than sending an email which might not be read. Some Synods have rules about what they will and will not forward.  In the past we’ve asked board members to take on a project. If each person took on calling ten synods it would be doable. Mary offered to test it in her synod. Bohdan will send her the email he prepared for Rocky Mountain and see how it goes. We will discuss this next month.

 

Day and time for the board meeting: Would there be a time and day of the week that would work better for more people? We will put on the agenda for next month.

 

Next meeting: April 6, 2016 2:00 pm MDT/2 pm CDT/1:00 pm PDT/3:00 pm EDT 12:00 pm