Category Archives: News

September 2018 FRLC Board Minutes

Thursday, September 6, 2018

Seven members were present. Check-in and opening prayer were held.

 Minutes: The minutes from July and August were received.

 

Treasurer’s Report: We had the ordinary expenses and income. The current balance is $235.83, which is less than the $300 monthly stipend. There are a number of changes happening.  The account at Wells Fargo has been closed and the funds moved to the Star Credit Union. Brian would like to transition out of his role as treasurer. He has served in that capacity for ten years. He is willing to remain on the board. He is willing to be flexible so there can be a smooth transition. Bohdan expressed appreciation for his service and the board expressed thanks for his faithful work, including writing the annual appeal letters. The Board needs to discuss maintaining our general account and ways to manage it. There has been discussion of taking an offering for the FRLC general fund at the closing of the Conference. Brian will participate in the FRLC Annual Meeting in person or by phone. The meeting is scheduled for 1:00 pm Sunday, September 30, following the Conference. There will be opportunity to elect new treasurer at that point and have a smooth handoff.

 

Coordinator’s Report: The FRLC is doing what it normally does. We have more members attending the conference than we’ve had at a retreat in a long time. About twenty FRLC members are registered. Ed noted that we have been low on funds before and that people have responded when we share the need. We haven’t asked for funds for the Fellowship in a while as the focus has been on undergirding the Conference. The Conference is raising our profile in the church relative to where we’ve been before.

 

The Conference is snow-balling. It’s a lot of work and we have a lot of great people stepping up to it. Others are taking care of the details Ed would never have thought of. God is watching over us! Our registrations are nearly full–we have capacity for 200. There are only 5 or 6 spots left. The rooms reserved for the Conference are all taken. We have over 135 room nights booked and have more than fulfilled our hotel contract, which obligated us to pay for unsold rooms if we did not meet the minimum. The speakers have all been contacted and are all confirmed. It looks like we will break even and maybe even come out a little bit ahead financially. The FRLC retreat will begin Thursday, tentative plans for dinner at 5:30 pm. Roger and Melanie have developed a draft schedule for the retreat which will be sent out be email once it is finalized. They had some questions, which Ed will respond to soon.

 

There will be a work party at Transfiguration all day Thursday before the Conference preparing materials for the participants.  All are welcome—Ed offered to provide rides (or arrange for them) from the airport as needed. There is an online app called “Sched” for conference information, which can be downloaded now. An email went out to people who are registered for the Conference but it is easy to miss in the inbox. Ed is still working on it and will send it out a few more times before the Conference. It would be helpful for us to try it out and give Ed feedback.

 

He is developing a list of people who will be there to volunteer at the Conference. He will assign tasks to people who are attending, and then answer questions when we arrive. People can trade tasks at that time if necessary.

 

Prayers are requested for Ed in these final weeks of preparing for the Conference.

 

If anyone wants to go off the board, it would be helpful to know between now and the Conference so we could be prepared for elections at the Annual Meeting.

 

Tom closed the meeting with prayer.

 

We will discuss our next meeting date at the Annual Meeting. It will likely be in November.

 

 

FRLC Board Meeting Minutes Thursday, July 5, 2018

Check In & Prayer: Brian, Bohdan, Melanie, Tom, Ed called in later. Melanie opened with prayer.

 

Minutes from the May Meeting were approved as submitted.

 

Treasurer’s report: Account totals and detail will be coming by email. Our checking account balance today is $1,192.12. No extraordinary income or expenses. He caught up on the stipend for Coordinator with double payment this month.

He received a letter from Wells Fargo requesting additional documentation of non-profit status, needed within 30 days. Some of the requests are of documents we are not familiar with. Brian and Ed recommend closing this account and opening an account at the credit union we are using for the Conference. Brian is considering resigning as treasurer and has agreed to serve through the Annual Meeting this fall. Brian will pursue this with Ed with the support of the Executive Committee (officers).

 

Addiction and Faith Conference: Melanie shared some information from the minutes of the Addiction and Faith Conference planning meeting and Ed called in midstream. The current anticipated financial shortfall is about $10,000 but we have a grant application with the Minneapolis Synod which may cover it plus a new connection with a professional fundraiser (who is in recovery) who had ideas on monetizing the event and anticipate being able to cover that. Any money over expenses will be used for future events. We have over 100 registrations at present and 13 more on the way, have an ad in the latest Living Lutheran and are adjusting plans to prepare for up to 200 people attending the event.  We’ve been asked about having tickets for individual sessions of the conference, such as Nadia’s talk. We have been declining those requests as we need the funding from full ticket “sales” to pay for expenses. If we don’t sell out, we may consider opening it up to take registrations for individual sessions. We are also considering selling access to view sessions by streaming. Ed is looking into what would be needed to videotape the talks to develop a resource for addiction ministry in the ELCA. God is looking out for us –we have a great planning team and various resource people are appearing as needed.

 

FRLC meeting schedule at the Conference: The FRLC specific events begin with dinner Thursday, followed by a Conference update and 12 step meeting Thursday evening. Friday morning would have details on the Conference and training for volunteering at Conference.  There may be a couple hours of free time until registration starts, then we would be involved in the Conference. The Conference concludes with worship at noon Sunday, the Fellowship will meet to debrief, vision the future and hold the Annual Meeting Sunday afternoon and evening. We may meet Monday morning but will be done by noon for sure. Melanie mentioned that Luther Seminary will be holding a workshop on “The Craft of Preaching” through Working Preacher which begins at 1:00 pm Monday and runs through Wednesday. This would be an opportunity for a second continuing education event on the same plane ticket. Melanie will write up an article and Ed will send it out by enews.

 

Visioning: Ed has requested the board think about the future of the FRLC and the Conference.  There are conversations about doing another Conference next year and also about working to be a resource for Recovery Ministry for the ELCA. Ed will be asking the fundraiser about the possibility of raising additional funding to support a person to be paid do this work, either in conjunction with Ed’s present ministry if the congregation decides to realign their staffing or to seek another call that would allow him to do it. Ed will bring a specific proposal on this as it develops. Those on the call are supportive of these ideas.

 

Tom closed the meeting in prayer.

 

Next meeting date: Thursday August 9, 12:00 pm MDT/1:00 pm CDT/11:00 pm PDT/2:00 pm EDT. This is the second Thursday of the month and was changed to allow our Coordinator to participate.

 

 

 

 

 

Revised Retreat Plans

As we were unable to meet the minimum number of participants to meet the retreat center’s requirements we have cancelled our plans to meet at Highlands Presbyterian Camp and Retreat Center. Instead, we are staying at a motel in Denver and meeting at a nearby church on the same dates, April 25-28. We plan to discuss the 12 steps and attend a local meeting. There is still time to join the group: contact Bohdan at pastorvadis@sbcglobal.net or Melanie at mmartindent@yahoo.com.

2016 Retreat – What I Cannot Do Alone

cross-666950Our 2016 Retreat will be here before you know it.  Make your plans to attend today!

Where:
Highlands Presbyterian Camp
Allenspark, Colorado

When:
April 25 to 28, 2016

Agenda includes:
Discussion of the 12 Steps
Fellowship
Worship & Prayer

Click the link below to access the brochure. You will find more information, including cost, directions, and registration form. We are looking forward to seeing you there!

FRLC Retreat Brochure

Please direct questions to Bodan Vadis at pastorvadis@sbcglobal.net

 

 

October Board Minutes

FRLC Board Meeting Minutes

Wednesday, October 7, 2015

 Check In & Prayer Bohdan, Brian, Ed & Melanie were present. Brian opened with prayer.

Minutes from the September Meeting: were approved.

Treasurer’s report: The current balance is $ 1777.38. A number of donations came in following the last newsletter.

 Coordinator’s report: The coordinator is continuing to work on getting an Associate Pastor to help develop the lay fellowship. His former intern is there half time now focusing on other ministry. They continue to work with the Synod regarding calling him. Their church concluded their recovery lecture series. It was well attended. He updated database after the newsletter mailing and continues to respond to inquiries. He will use some e-blasts to promote the retreat. The Minneapolis Synod Portico funds are available for grants to congregations to do neighborhood initiatives. His Associate is writing a grant to help provide instruments for the drum circle for Conscious Contact and get a website for it up and running. The grant would be for $5000, and they would run it through the FRLC account. This would be a start on the new fellowship.                  

Old Business:

2016 FRLC retreat brochure –The contract was signed for the retreat center and a deposit will be made in the next few days. Bohdan will write a cover letter and send it to Ed to go out with the brochure. Ed suggested personal calls to members who are in Colorado and sending information to the Rocky Mountain Synod to include in their newsletter. He will send the information about members in the Colorado area to Bohdan.

 

Newsletter: They are easy to produce; getting the content for them is the challenge. Last time Ed came across a couple relevant articles, obtained permission to use them and included them in it. He encourages everyone keep an eye out for good articles for the newsletter. The newsletters cover their cost and bring in additional donations to keep us going each time. The next issue will use Bohdan’s letter for content for the newsletter and include the brochure.

 

New Business:

Annual Meeting: The question was raised whether we need to have a meeting at the retreat and if so, how do we handle it if few board members attend. The constitution calls for us to hold such a meeting at the retreat and in the past that has been how we identified new board members and helped others to understand how the Fellowship works. Next month we will look into a way to include additional board members who aren’t present. Perhaps we could do it via the internet—Skype or other service. There is no cell signal at the retreat center.

 

Melanie closed the meeting in prayer.

 

Next meeting: November 4, 2015 2:00 pm MDT/2 pm CDT/1:00 pm PDT/3:00 pm EDT 12:00 pm

September Board Minutes

FRLC Board Meeting Minutes

Wednesday, September 2, 2015

 

            Check In & Prayer Bohdan, Brian, Gary, Mary, Ed & Melanie were present. All checked in. Tom led us in prayer.

 

Minutes from July Meeting were approved.

 

Treasurer’s report The current balance is $1175.65. The full report will be emailed to Board members following the meeting. The Schwan’s campaign brought in about $32. While the major part of the campaign is over, smaller amounts will continue to come in. There was a question about Amazon Smile. We received a small amount: most recently $13. $5 was received earlier.

 

            Coordinator’s report: The last lecture of the recovery series at Transfiguration is happening this month. The one break out session that was consistently attended was the Conscious Contact meeting with drumming. They are thinking of continuing it on a weekly basis.

He is waiting to resolve the staffing situation at TLC. It looks like they might be able to call their former intern to develop the lay fellowship.

He is working on a grant from the Synodical funds returned from the Portico Health Initiative. The funds are designated for Health and Wellness grants, so Ed is applying for $5000 for FRLC to be used for initial retreat for the lay fellowship.

Contributions have been coming in as a response to the newsletter.

He was contacted by the Michigan Synod regarding resources for a pastor who relapsed. Ed sent them a copy of the Impaired Professionals Policy. They found it helpful and have indicated they will be in touch for further assistance.

He received a report from mailing service after sending the newsletter. There are 25 people who have moved and have new addresses. He updated the database accordingly.

He met with the Synod Deployed Evangelism and Mission staff person (DEM) and pitched idea of the new Fellowship. She responded positively and was just heading to a meeting with other DEMS and Reuben Duran from ELCA Churchwide. She said she would share the idea at the meeting and explore funding ideas.

                       

Old Business:

-2016 FRLC retreat ideas – (Bohdan and Melanie) Melanie reviewed the information she emailed to the Board. Discussion included a suggestion to ask participants to chip in and make up the difference if we fall short of the minimum ten participants, weather in Colorado and how rugged the facility is. Bohdan was thanked for his offer to assist with the financing of the event given the state of the treasury. The Board agreed the last week of April would be the preferred date. It was moved, seconded and passed to enter into a contract with Highlands Presbyterian Camp and Retreat Center in Allenspark, Colorado for the last week of April, Monday-Thursday and to proceed with developing publicity, offering various options for privacy and cost. It would be helpful to have good attendance by the Board and to have the Board encourage others to attend. Please let Bohdan or Melanie know if you will be coming.

 

New Business: Please let Bohdan know if you have items for the agenda in the future.

 

Mary closed us with the Lord’s Prayer.

 

Next meeting: October 7, 2015 2:00 pm MDT/2 pm CDT/1:00 pm PDT/3:00 pm EDT 12:00 pm