August 8 FRLC Board Minutes

FRLC Board Meeting Minutes

Thursday, August 8, 2019

 Present: Beth, Melanie, Ed & Tom. Bohdan was excused due to family health emergency and Rob due to work. As all had limited time, we skipped check in. Arthur has resigned from the board and was thanked for his service.

Approval of Minutes from Previous Meeting No minutes were taken in July. Bohdan emailed a draft Memorandum of Understanding between FRLC and Transfiguration Lutheran Church and reported that we hired a Conference Sales Director, Joanne Kittridge to assist on obtaining sponsors for the Addiction and Faith Conference.

Treasurer’s report Received by email. The FRLC account balance at the end of July is $1036. After the coordinator’s stipend for last month and this month comes out of it (he has received July’s payment) our balance will be quite low. A newsletter is in the process of being sent out now. This has been the major source of donations in the past.

Coordinator’s Report: Registration for the Addiction & Faith Conference currently stands at 125. 27 states are represented, including members of 11 denominations and 2 countries. The workshops and speakers are coming together and all looks great. There will be twice as many workshops as last year.

Board members should have received an email on the financial status of the Conference. We are without several advance gifts/grants which has been noted earlier. Expenses are similar to last year except for administrative costs, including Ed’s time. That expense was included in Ed’s calculations. We have a grant application underway and are pursuing other donors.

 

Board members, please help by:

 -contributing funds

 -asking your church to contribute funds

 -thinking of people to ask for donations. Get their information to Ed.

-encouraging people to attend

-sharing Ed’s “Addiction & Faith Fundraiser” on your Facebook page

 

Old Business:

FRLC Retreat at the Conference: Melanie has recruited Rob N. to work with her on the planning. They will be in touch with Ed on the schedule.

Next month we will consider the proposed Memorandum of Understanding.

Beth closed with prayer.

 

 

June 2019 Board Minutes

FRLC Board Meeting Minutes

Thursday, June 6, 2019

Present: Tom, Bohdan, Melanie & Ed. Tom opened in prayer.

Approval of Minutes from Previous Meeting Received.

Treasurer’s report Received by email. Balance on May 31 is $1255.83. Ed’s stipend is now being taken from the correct account. We have not received any donations from the membership other than our two regular givers. Perhaps we need to send out a newsletter soon.

Coordinator’s report He thanked the board members for the presentation at the TLC council meeting. It was helpful. The TLC pastoral leadership proposal passed, authorizing Ed to spend 25% of his time on conference as long as we contribute to the church. He is working with clergy coach regarding the challenges of working on the conference.

He is in the process of reworking the sponsorship portion of the conference, including prices and promotional pieces. We will be emphasizing how this will benefit the sponsors, reaching a different audience who need to know about your resource. He is finalizing a six page “media kit” for the media and sponsors and will make personal contact with potential sponsors. Once the media kit is done, it will be sent to the local radio and tv stations and newspapers. He is in contact with an NPR reporter regarding a story on the conference. segment.

Information has been shared at many Synod Assemblies, including all the Minnesota synods, Wisconsin, South Dakota, and Montana. Board members can help by sharing information at their own Assembly. We now have a communication link to all the Synods, Bishops and staff. We are sending out e-blasts on early registration and posting on Facebook. He also created a flyer targeted to the Episcopalians, adding the Episcopal logo and information about their pre-conference.

We are finalizing the workshops. We have 20 potential workshops and 10 rooms. Some will only be offered once.

We have several new strategies for generating financial support this year. One of the volunteers is contacting local businesses regarding small dollar grants. An email went out to last year’s attendees requesting financial support. We already received a check for $2,000 from that effort. Ed is also working with a stewardship person regarding wills & estate giving strategizing on how to get major gifts to support this ministry. There is a proposal to produce Ed’s book as an audio book and donate the proceeds to the conference. Ed is also meeting with a website developer regarding an Addiction and Faith membership site where we could offer access to resources for congregations, clergy, synods etc for $10/month. This might include a podcast with workshop leaders. This could generate a continuous income.

 

Old Business:

FRLC Board members meeting with Transfiguration: discussed.

Budget We need a memorandum of agreement with TLC outlining the responsibilities of the Fellowship and the congregation. Bohdan will work on it and send a draft to Ed for review.

Board development and building the team tabled

 

New Business:

FRLC Retreat at Addiction & Faith Conference will be at the same time as last year. Members are welcome to come on Thursday and help with Conference, with the retreat beginning with dinner. Ed will include this in information to the FRLC mailing list and we will put it on the website. We discussed having a $10 registration fee for the retreat. Melanie will ask Roger and Joel if they would like to help plan the FRLC retreat. Ed will send a detailed schedule for this group to work with. It can be adjusted if necessary. The board of the REMC group (10-12 people) during this time. We should include them in what we do.

            Next meeting date: Thursday, July 18, 2019

            Melanie closed with prayer

 

 

May 2019 Board Minutes

FRLC Board Meeting Minutes

Thursday, May 2, 2019

1:00 pm MDT/2:00 pm CDT/12:00 pm PDT/3:00 pm EDT

 

            Present: Bohdan, Ed, Melanie, Arthur, Kirk. Beth, Tom, Rob & Joel were excused.

 

Check In & Prayer: Melanie opened with prayer.

Approval of Minutes from Meeting Kirk moved, Arthur seconded to approve the minutes. They were approved.

 

Treasurer’s report The report was received by email. The balance is $1230.83. The bookkeeper’s husband is doing the taxes for us, as they changed significantly in light of the conference.

 

            Coordinator’s report There is $6227 in the conference account. We have received 4 direct registrations, and 24 registrations total. Registrants are from 11 states, more than half are clergy, and13 are first time attendees. The budget for the Conference is $162,000, which means we will need grants and congregational support this year. The coordinator went to four meetings to promote the conference. We will have a table with logo, brochures and flyers at 8 synods this year. He is working on ads for the Living Lutheran, the Phoenix Spirit, an email blast through the Christian Century list and plans to do publicity through the Episcopal church channels also.

The taxes are done and reviewed. Last year’s total revenue was $94,599. There was $5,699 in the account following the Conference. Income from registrations and additional funding are essential in order to cover the costs for our speakers, promotional costs, and administrative costs.

                       

Old Business:

 

FRLC Board members meeting with Transfiguration: Melanie & Tom will be in Minneapolis May 13-17. Tuesday night, May 14 is the regular TLC Church Council meeting. Dinner is served at 6:00 and the meeting is from 6:30-8:00 pm. Melanie will follow up with Tom and plan transportation. Bohdan will participate by video call. Is anyone else interested in joining by video? Melanie will check with Roger and Joel about being on the call.

Budget The Coordinator will prepare a draft budget for action next month.

 

New Business:

Board development and building the team – At this time, it is an open question whether the Conference will eventually become its own 501c3 non-profit organization.

All Board members are encouraged to print and distribute flyers and the “how your congregation can help” hand out at their Synod Assemblies and other church meetings. Please ask your Synod to include the Conference information in their newsletters, websites, etc. The links for these documents are here:

 

Flyer: https://www.addictionandfaithconference.com/uploads/1/1/1/5/11159635/afc_flyer_2019.pdf

 

 

“how your congregation can help”: https://www.addictionandfaithconference.com/uploads/1/1/1/5/11159635/congregational_support_sheet__003_.pdf

 

Next meeting: Thursday, June 6, 2019

1:00 pm MDT/2:00 pm CDT/12:00 pm PDT/3:00 pm EDT

Call in number: 712-832-8330 Access code: 5901674#

 

 

 

 

April 4, 2019 FRLC Board minutes

            Check In & Prayer: Members present: Beth, Bohdan, Joel, Kirk, Arthur, Roger, Ed, Melanie

 

Minutes from the March Meeting Joel moved, it was seconded and passed to receive the minutes from the March meeting.

 

Treasurer’s report We have a bookkeeper for the FRLC and Conference. The current balance in the Conference account is $4081.35 and the balance of the FRLC account is $1995.83.

 

            Coordinator’s report He has been lining up Synod Assembly presentations and displays. The Conference will be promoted at all Minnesota Assemblies, with either the Coordinator, an FRLC member or local planning team member present at all of them. He has also been presenting Minneapolis area conference meetings, where the information has been well received. We are working on getting sufficient cash on hand to pay for the promotional work and advertising through sponsorship and promoting direct registration.

He continues to be really encouraged with the partnership with the Episcopal church. Ed will be attending their board meetings and a representative from their board will attend ours. She could not make this meeting but will attend in the future. The Episcopal group will lead liturgical worship Friday night and we are responsible for the Sunday morning worship—we will start “high church” and finish “low church”. He is working on financial support and identifying potential sponsors with this group also.

Board members can support the Conference by:

1) register directly and paying by check. That will give us working capital as we will have immediate access to those funds.

2) Be proactive in promoting the Conference:

  1. a) Please bring your colleagues to the Conference.
  2. b) Take flyers for the Conference and the information sheet about how congregations can support this event to any meetings you attend. There are many levels of support available.
  3. c) Contact your Synod to get the Conference website and information in their communications.
  4. d) Let Ed know if you have ideas about potential sponsors—they will follow up.

                       

Old Business:

FRLC treasurer: We need to have a treasurer to work with and oversee the work of the bookkeeper, who will make sure we receive reports and keep track of what is happening. Beth agreed to take on the role. Joel nominated her, it was seconded, and unanimously passed. She will follow up with the bookkeeper.

FRLC Board members available to meet with Transfiguration members: Tom and Melanie will be in the area May 13-17 and Bohdan will be there June 22. They are willing to meet with either the Church Council or congregation as needed.

An important issue is clarifying the legal accountability and oversight process going forward. The FRLC is the non-profit organization that sponsors and is responsible for the Addiction and Faith Conference. This is reflected in the minutes of the September 30, 2018 minutes of the Annual Meeting of the FRLC. There was discussion recorded of the financial relationship between the FRLC and the Conference at that meeting, but a budget was not presented at that time. This will be remedied at a future FRLC Board meeting.

It was suggested that we develop a formal Memorandum of Agreement between the FRLC and Transfiguration Lutheran Church regarding the reimbursement of administrative expenses associated with the Conference. Joel moved to develop MOU with TLC regarding reimbursing TLC for administrative costs of $25,000 for the Addiction and Faith Conference. Roger Seconded. Individual votes were called for. The motion passed unanimously with Ed & Arthur abstaining. Ed will be seeking advice on what language needs to be included in the MOU. Melanie is willing to help.

 

New Business:

The website has been updated with 2019 Conference information. Please review the listing of Board members and send any corrections to Melanie. The new board members will be added. There is now a working PayPal button for donations on the home page.

The next meeting will be Thursday, May 2, 2019

 

 

 

 

 

March 7, 2019 Board Minutes

Present: Arthur, Bohdan, Melanie, Tom, Ed

 

Check-in and opening prayer: Melanie

 

Minutes: The minutes from February were received.

 

Treasurer’s Report: Discussion on the role of a bookkeeper vs. the role of the treasurer. The chair will contact a board member regarding taking on the role of treasurer with a local bookkeeper. The current balances are: FRLC $1835.53, Conference $2037.80. We received a donation from Portico for support of the Conference.

 

Coordinator’s Report: The Conference website is done. There are eleven people registered for the Conference. The Episcopal church group is fully on board. Promotional events are lined up for June, including six Synod Assemblies. A planned promotion at a conference in Washington DC was postponed. We may be reimbursed expenditures. We are in touch with all the Minneapolis area conferences and are planning to attend meetings of three of them. We were represented at a faith community nurse gathering in St. Cloud, also at the Parish Nurse gathering and an LCMS event.

The flyers are done—there are two sizes. The flyer can be downloaded and printed at: https://www.addictionandfaithconference.com/uploads/1/1/1/5/11159635/afc_flyer_2019.pdf

Please print some flyers and take them wherever you go.

 

There is also a resource to print and take to your congregation on how they can support this event: https://www.addictionandfaithconference.com/uploads/1/1/1/5/11159635/congregational_support_options.pdf Please print and share this with your congregation.

 

The FRLC page is in the process of being updated to reflect the current information and to add a PayPal button.

 

How you can support the Conference:

1) Register now directly by contacting Louise at: glolro@comcast.net Doing so will save you some money and help us with conference expenses but you will need to pay with a check. We don’t see the money paid through online credit card registrations (through Eventbrite) until after the conference.

            2) Print flyers and make a pitch to your colleagues to attend the Conference. Contact your Synod and try to get information on your Synod website, including a link to the Conference website: https://www.addictionandfaithconference.com/ Offer them the opportunity to support this ministry by sponsoring scholarships.

            3) Contact your local Thrivent representative, ask them to sponsor the Conference and let them know why this is an important ministry for them to support. This is the only option for receiving support through the Thrivent organization.

            4) Help us identify potential Conference sponsors—treatment centers etc. There are a variety of levels of sponsorship available. Wendy will contact them if we give her the leads. Information is available here: https://www.addictionandfaithconference.com/advertise.html

 

We are working on narrowing the list of breakout sessions and coordinating the schedule with the Episcopalians. They have resources to share.

 

New business:

 

Bohdan will follow up with the inactive board members.

 

Discussion of how board members might be available to provide information and answer questions about the FRLC in the local area. The chair is available by video call as needed or will be in Minneapolis on June 22. The secretary and another board member will be in there May 13-17. All are willing to a meeting if it would be helpful.

 

Tom closed the meeting with prayer.

 

Next regular Board meeting: Thursday, April 4, 2019.

February 2019 Board Minutes

FRLC Board Meeting Minutes

Thursday, February 7, 2019

1:00 pm MDT/2:00 pm CDT/12:00 pm PDT/3:00 pm EDT

 

Present: Ed, Bohdan, Tom, Melanie, Beth, Arthur

 

Check-in happened. Tom opened in prayer.

 

Minutes: January’s minutes were received.

 

Treasurer’s Report: The person who is handling the Conference account agreed to handle the FRLC account. There is $1,693.28 in the Conference account and $3,605.83 in the FRLC account. There will an adjustment to both accounts as the coordinator’s stipend was taken from wrong account. In the past, when a non-FRLC member served as treasurer, the Board received a written monthly report on the finances. We will ask her to do the same and request that it be submitted prior to the Board meeting.

 

Coordinator’s Report: We have a new agent for the FRLC to maintain our non-profit status, replacing the former agent who died last year. Roger contacted a member in that state, Kathy B., who agreed to take it on.

He is working with a CPA in his congregation to work on the FRLC taxes, which will be different this year because of the Conference.

The Conference website is up to date as is the FaceBook page and Eventbrite registration. Registration opened February 4. We have sold four tickets in the last three days. Board members are encouraged to register as early as possible to assist in cash flow. Board members are also asked to consider organizing a group from your congregation, to promote the Conference in your area and to ask your church to consider funding scholarships is they can’t send a group. Melanie reported that she and Rob are discussing a booth at the Montana Synod Assembly. If you have ideas for potential sponsoring organizations, please let Ed know. Our fundraiser can follow up with them. There will be a flyer promoting sponsorships directed for treatment centers and other recovery related businesses and a different one for churches. The cost of sponsorship and display space will be increased this year. Ed is excited about the speakers and hotel space. We have contracted with the hotel for 300 participants and have the capacity to expand up to 500 if needed.

He met with several people from the Recovery Ministries of the Episcopal Church. They are working with us on the Addiction and Faith Conference instead of doing their own annual gathering. They typically have 100 people attend their event. They are going to publicize the Addiction and Faith Conference within their church body and work on sponsorships for the event. They discussed working with both denominations (Episcopal & ELCA) to fund this ministry. They are great to work with and very responsive. Their organization is for both clergy and laity but they have focused primarily on clergy at their event, which has typically ended Saturday night so the priests could return to their churches for Sunday morning worship. Both organizations have focused on people in recovery in the past, but since we are reaching out to people who aren’t in recovery Ed is advocating for the schedule as planned. They need to have a liturgical recovery service at the Conference. It is scheduled to be led by the Episcopalians Friday night after the last speaker. They want to arrive on Thursday to do business and to have some workshops on Friday so participants can leave Saturday night. Ed thinks we can accommodate this.

The biggest challenge at the moment is getting the cash in to fund the publicity. There are some events Ed would like to attend to promote the conference but we need to be able to pay for them.

The FRLC webpage can be transferred to Ed at any time. In the meantime Melanie will ask Bea to update the page with this year’s dates and a link to the Conference website.

A question was asked about having the information from last year available on the website. We will link the flyer from last year for those who would like access to that information

The local planning team met once. Ed asked the people who were on it last year about their involvement this time and did not get a lot of response. He will follow up with them. The first meeting was attended mostly by people who are working on things already. The next meeting will be 3:00 pm, Monday, February 18 (President’s Day).

The board expressed appreciation for the efforts of our coordinator and his associate to continue this partnership.

 

New business:

Newsletter: The coordinator will work on getting one ready with a brief summary of the last Conference and flyer about this one.

 

Board Member attendance: As our constitutional definition of a quorum is a majority of the members of the board, it may become problematic having a number of board members who do not participate in the meetings. We will review the requirements stated in the bylaws and discuss this at the March meeting.

 

Ed led the closing prayer.

 

Next regular Board meeting: Thursday, March 7, 2019.

12:00 pm PST/1:00 pm MST/2:00 pm CST/3:00 pm EST

Call in number: 605-475-6333 Access code: 53120#

 

Board Minutes January 10, 2019

Present: Ed, Melanie, Beth, Kirk

 

Check-in happened.

 

Minutes: December’s minutes were approved.

 

Treasurer’s Report: The account balances are as follows: FRLC $3525.83, Conference $2113.40. We have paid a $1000 deposit on the hotel out of the Conference funds and also a $1200 retainer for our fundraiser.

 

Coordinator’s Report: We have signed a contract with the hotel, booking the Grand Ballroom (large banquet hall). We are anticipating 100 more participants than last year. This gives us room to grow and the possibility of selling individual event tickets. We are expanding to ten breakout sessions with similar topics but more options. The speakers are all lined up. Friday evening George Valent will speak on happiness & 12 steps. Amy Klobachar will give a welcome/introduction either in person or in video at supper on Friday. After the speakers there will be opportunities for spiritual direction, massages, and different kinds of meetings including a clergy only 12 step meeting.

 

The Saturday morning speaker will be Karen Casey, a writer for Hazelden. In the afternoon Sam Simmons will speak on addiction and racism. Retired ELCA Bishop Penrose Hoover will tell his story during Saturday dinner and will also preach for the Sunday morning worship. Rev. Dr. Brian McLaren is confirmed as the Saturday evening key note speaker. We are hoping he will address how recovery can be part of the emerging church.

 

We have been talking with Portico & Thrivent about their involvement next year. Portico would like to be more involved in the next Conference and be a sponsor in 2020. The Episcopalian recovery group has also assigned three people to partner with us and work on the conference. They have been in contact with Ed and are enthusiastic about working on the Conference.

 

New business: none

 

Kirk closed the meeting with prayer.

 

Next regular Board meeting: Thursday, February 7, 2019.

 

Decembeer 2018 Board Minutes

FRLC Board Meeting Minutes

Thursday, December 6, 2018

12:00 pm MDT/1:00 pm CDT/11:00 am PDT/2:00 pm EDT

 

Present: Ed, Beth, Melanie, Roger

 

Check-in and opening prayer:  Ed opened in prayer.

 

Minutes: The minutes from November were received.

 

Treasurer’s Report: We still need a treasurer. Ed will be talking to candidates this week. Everything for the Conference has been paid, including a $1200 retainer for the next Conference. There is a balance of a little over $3000 after the gift to TLC, which was hugely impactful. There is $3100 in the FRLC account.

 

Coordinator’s Report: Work continues on the next Conference. Ed has an outline of next year’s program. It will be similar with small variations. George Valent is confirmed as a speaker. He led a longitudinal study on impact of 12 steps and happiness, was recommended by Omar and is affordable.  Discussion of potential speakers continued. By the end of this meeting, we were thinking it might be a good idea to have two keynoters and leave more time Saturday afternoon for workshops and recovery meetings. The strength of one would be on the topic of addiction and secondarily on the faith aspect and the other would have expertise in theology and secondarily on recovery in the church. It was suggested that we put the keynoters in touch with each other in advance so they can be aware of where each other is going.

 

Ed has also been in contact with Amy Klobuchar, the senior United States Senator from Minnesota, who has been active in combatting the opioid epidemic.

 

There is an ELCA Bishop who is a member of FRLC. Ed would like to invite him to address the Conference.

 

In order to have room at the hotel to expand the Conference we need to hold it a week earlier. Those present are supportive of this. We could have the grand ball room, vendors and breakout sessions all in the same area. This arrangement would allow us to sell single event tickets and single meal tickets, which we were unable to do this year. He would like to move ahead with the hotel and complete the contract before the end of the year.

 

There was a discussion about the number and length of the breakout sessions. Current plans call for ten breakout sessions. There were six this year. Three people were too many presenters for one session. We are considering some compensation for the leaders of these sessions. Last year they not only volunteered; they also paid their own registration fees.

 

It was noted how powerful it was when the speaker in worship shared his story about how church, faith and recovery programs were all necessary for him. We might do want to have something like this in every worship service.

 

A suggestion was made to have 12 step meetings and spiritual practices in the middle of the day as well as at the beginning and end of the day, as there may be people who need a meeting to deal with the content of the day. Most were well attended last year. There may be a variety of “open” meetings for people who are not participating in a recovery group as well as “closed’ meetings, including a meeting for clergy in recovery. The latter might be in the hospitality room.

 

The fees have been set for display exhibitors and the team is working on lining them up. They have also been in contact with the Lilly Foundation regarding grant application for $600,000 to expand conference.

 

Steve Lane of the Episcopal recovery group and Roger have been talking about how to do a mini-version of the Conference in their area. We would like to offer them the opportunity to wrap a clergy event around the Conference and collaborate on some things.  They may also have resources and people that we could coordinate with.

 

This year it looks like the planning process will need to be streamlined, with fewer people, fewer  meetings, and more executive decisions.

 

We would like to update the FRLC website and use it more effectively. We had some problems with changing it last year. Melanie will speak to the person who currently handles it for us, and get back to the Board.

 

The ELCA Disability grant which Melanie spoke about last month is not a good fit for us. She will follow up with her contact at Montana State University and put him in touch with a local person. He has a lot of information on grants but many are not designed for what we are doing.

 

We still need an agent in Illinois. Roger and Ed reviewed name of members who have an address in Illinois and selected a few to contact. Roger will contact Jessie White, Secretary of State of the state of Illinois and find out what is involved in changing agents.

 

New business: none

 

Roger closed the meeting with prayer.

The January meeting will be postponed one week due to holiday plans.

 

Next regular Board meeting: Thursday, January 10, 2019.

12:00 pm MST/1:00 pm CST/11:00 am PST/2:00 pm EST

Call in number: 605-475-6333 Access code: 53120#

November 2018 Board Minutes

FRLC Board Meeting Minutes

Thursday, November 1, 2018

12:00 pm MDT/1:00 pm CDT/11:00 am PDT/2:00 pm EDT

 

Present: Bohdan, Beth, Tom, Melanie. Ed, Roger, Tom & Melanie were on a pre-meeting call as Ed had an opportunity to speak at a college class at St. Cloud on Addiction Ministry. Melanie took notes and shared it as Ed’s report below.

 

Check-in and opening prayer:  Melanie opened in prayer.

 

Minutes: The minutes from September were received.

 

Treasurer’s Report: Beth resigned from the position. Funds have been transferred from the Conference account to the FRLC general fund as authorized at the FRLC Annual Meeting. Automatic payments were set up for Ed’s stipend during Beth’s tenure as treasurer. Moved, seconded and passed to Authorize Ed to seek a member of the local Addiction & Faith Conference planning committee to serve as treasurer for both accounts. The FRLC has had non-members as treasurer before.

 

Coordinator’s Report: We continue to get positive feedback on the Addiction and Faith Conference, including reports from health care professionals that they found it to be very helpful.

 

Plans are beginning to be made for next year, including hotel arrangements and date.

Grant funding is being sought to expand the Conference on a nationwide basis, offering Addiction and Faith Conferences in various locations around the country.

 

There was discussing about the FRLC giving a significant gift from Conference proceeds to thank Transfiguration Lutheran Church for supporting Ed’s work on the Conference. Beth wrote the resolution which passed unanimously. The resolution and funds were given to Transfiguration.

 

There was discussion on speakers for the next Conference.

 

We need to identify a local agent in Illinois. Ed will check with Bishop Patricia Lull regarding the best way to proceed with this.

 

New business: Should we have an FRLC retreat focused on caring for one another and spiritual nurture apart from the Conference? The retreat associated with the Conference was mostly work we needed to do in order to host the conference. Please think about this and be prepared to discuss it at our next meeting.

 

Tom closed the meeting with prayer.

 

Next regular Board meeting: Thursday, December 6.

12:00 pm MST/1:00 pm CST/11:00 am PST/2:00 pm EST

Call in number: 605-475-6333, Access code: 53120#

September 2018 FRLC Board Minutes

Thursday, September 6, 2018

Seven members were present. Check-in and opening prayer were held.

 Minutes: The minutes from July and August were received.

 

Treasurer’s Report: We had the ordinary expenses and income. The current balance is $235.83, which is less than the $300 monthly stipend. There are a number of changes happening.  The account at Wells Fargo has been closed and the funds moved to the Star Credit Union. Brian would like to transition out of his role as treasurer. He has served in that capacity for ten years. He is willing to remain on the board. He is willing to be flexible so there can be a smooth transition. Bohdan expressed appreciation for his service and the board expressed thanks for his faithful work, including writing the annual appeal letters. The Board needs to discuss maintaining our general account and ways to manage it. There has been discussion of taking an offering for the FRLC general fund at the closing of the Conference. Brian will participate in the FRLC Annual Meeting in person or by phone. The meeting is scheduled for 1:00 pm Sunday, September 30, following the Conference. There will be opportunity to elect new treasurer at that point and have a smooth handoff.

 

Coordinator’s Report: The FRLC is doing what it normally does. We have more members attending the conference than we’ve had at a retreat in a long time. About twenty FRLC members are registered. Ed noted that we have been low on funds before and that people have responded when we share the need. We haven’t asked for funds for the Fellowship in a while as the focus has been on undergirding the Conference. The Conference is raising our profile in the church relative to where we’ve been before.

 

The Conference is snow-balling. It’s a lot of work and we have a lot of great people stepping up to it. Others are taking care of the details Ed would never have thought of. God is watching over us! Our registrations are nearly full–we have capacity for 200. There are only 5 or 6 spots left. The rooms reserved for the Conference are all taken. We have over 135 room nights booked and have more than fulfilled our hotel contract, which obligated us to pay for unsold rooms if we did not meet the minimum. The speakers have all been contacted and are all confirmed. It looks like we will break even and maybe even come out a little bit ahead financially. The FRLC retreat will begin Thursday, tentative plans for dinner at 5:30 pm. Roger and Melanie have developed a draft schedule for the retreat which will be sent out be email once it is finalized. They had some questions, which Ed will respond to soon.

 

There will be a work party at Transfiguration all day Thursday before the Conference preparing materials for the participants.  All are welcome—Ed offered to provide rides (or arrange for them) from the airport as needed. There is an online app called “Sched” for conference information, which can be downloaded now. An email went out to people who are registered for the Conference but it is easy to miss in the inbox. Ed is still working on it and will send it out a few more times before the Conference. It would be helpful for us to try it out and give Ed feedback.

 

He is developing a list of people who will be there to volunteer at the Conference. He will assign tasks to people who are attending, and then answer questions when we arrive. People can trade tasks at that time if necessary.

 

Prayers are requested for Ed in these final weeks of preparing for the Conference.

 

If anyone wants to go off the board, it would be helpful to know between now and the Conference so we could be prepared for elections at the Annual Meeting.

 

Tom closed the meeting with prayer.

 

We will discuss our next meeting date at the Annual Meeting. It will likely be in November.