FRLC Board Meeting Minutes

Thursday, May 2, 2019

1:00 pm MDT/2:00 pm CDT/12:00 pm PDT/3:00 pm EDT

 

            Present: Bohdan, Ed, Melanie, Arthur, Kirk. Beth, Tom, Rob & Joel were excused.

 

Check In & Prayer: Melanie opened with prayer.

Approval of Minutes from Meeting Kirk moved, Arthur seconded to approve the minutes. They were approved.

 

Treasurer’s report The report was received by email. The balance is $1230.83. The bookkeeper’s husband is doing the taxes for us, as they changed significantly in light of the conference.

 

            Coordinator’s report There is $6227 in the conference account. We have received 4 direct registrations, and 24 registrations total. Registrants are from 11 states, more than half are clergy, and13 are first time attendees. The budget for the Conference is $162,000, which means we will need grants and congregational support this year. The coordinator went to four meetings to promote the conference. We will have a table with logo, brochures and flyers at 8 synods this year. He is working on ads for the Living Lutheran, the Phoenix Spirit, an email blast through the Christian Century list and plans to do publicity through the Episcopal church channels also.

The taxes are done and reviewed. Last year’s total revenue was $94,599. There was $5,699 in the account following the Conference. Income from registrations and additional funding are essential in order to cover the costs for our speakers, promotional costs, and administrative costs.

                       

Old Business:

 

FRLC Board members meeting with Transfiguration: Melanie & Tom will be in Minneapolis May 13-17. Tuesday night, May 14 is the regular TLC Church Council meeting. Dinner is served at 6:00 and the meeting is from 6:30-8:00 pm. Melanie will follow up with Tom and plan transportation. Bohdan will participate by video call. Is anyone else interested in joining by video? Melanie will check with Roger and Joel about being on the call.

Budget The Coordinator will prepare a draft budget for action next month.

 

New Business:

Board development and building the team – At this time, it is an open question whether the Conference will eventually become its own 501c3 non-profit organization.

All Board members are encouraged to print and distribute flyers and the “how your congregation can help” hand out at their Synod Assemblies and other church meetings. Please ask your Synod to include the Conference information in their newsletters, websites, etc. The links for these documents are here:

 

Flyer: https://www.addictionandfaithconference.com/uploads/1/1/1/5/11159635/afc_flyer_2019.pdf

 

 

“how your congregation can help”: https://www.addictionandfaithconference.com/uploads/1/1/1/5/11159635/congregational_support_sheet__003_.pdf

 

Next meeting: Thursday, June 6, 2019

1:00 pm MDT/2:00 pm CDT/12:00 pm PDT/3:00 pm EDT

Call in number: 712-832-8330 Access code: 5901674#