Check In & Prayer: Members present: Beth, Bohdan, Joel, Kirk, Arthur, Roger, Ed, Melanie
Minutes from the March Meeting Joel moved, it was seconded and passed to receive the minutes from the March meeting.
Treasurer’s report We have a bookkeeper for the FRLC and Conference. The current balance in the Conference account is $4081.35 and the balance of the FRLC account is $1995.83.
Coordinator’s report He has been lining up Synod Assembly presentations and displays. The Conference will be promoted at all Minnesota Assemblies, with either the Coordinator, an FRLC member or local planning team member present at all of them. He has also been presenting Minneapolis area conference meetings, where the information has been well received. We are working on getting sufficient cash on hand to pay for the promotional work and advertising through sponsorship and promoting direct registration.
He continues to be really encouraged with the partnership with the Episcopal church. Ed will be attending their board meetings and a representative from their board will attend ours. She could not make this meeting but will attend in the future. The Episcopal group will lead liturgical worship Friday night and we are responsible for the Sunday morning worship—we will start “high church” and finish “low church”. He is working on financial support and identifying potential sponsors with this group also.
Board members can support the Conference by:
1) register directly and paying by check. That will give us working capital as we will have immediate access to those funds.
2) Be proactive in promoting the Conference:
- a) Please bring your colleagues to the Conference.
- b) Take flyers for the Conference and the information sheet about how congregations can support this event to any meetings you attend. There are many levels of support available.
- c) Contact your Synod to get the Conference website and information in their communications.
- d) Let Ed know if you have ideas about potential sponsors—they will follow up.
FRLC treasurer: We need to have a treasurer to work with and oversee the work of the bookkeeper, who will make sure we receive reports and keep track of what is happening. Beth agreed to take on the role. Joel nominated her, it was seconded, and unanimously passed. She will follow up with the bookkeeper.
FRLC Board members available to meet with Transfiguration members: Tom and Melanie will be in the area May 13-17 and Bohdan will be there June 22. They are willing to meet with either the Church Council or congregation as needed.
An important issue is clarifying the legal accountability and oversight process going forward. The FRLC is the non-profit organization that sponsors and is responsible for the Addiction and Faith Conference. This is reflected in the minutes of the September 30, 2018 minutes of the Annual Meeting of the FRLC. There was discussion recorded of the financial relationship between the FRLC and the Conference at that meeting, but a budget was not presented at that time. This will be remedied at a future FRLC Board meeting.
It was suggested that we develop a formal Memorandum of Agreement between the FRLC and Transfiguration Lutheran Church regarding the reimbursement of administrative expenses associated with the Conference. Joel moved to develop MOU with TLC regarding reimbursing TLC for administrative costs of $25,000 for the Addiction and Faith Conference. Roger Seconded. Individual votes were called for. The motion passed unanimously with Ed & Arthur abstaining. Ed will be seeking advice on what language needs to be included in the MOU. Melanie is willing to help.
The website has been updated with 2019 Conference information. Please review the listing of Board members and send any corrections to Melanie. The new board members will be added. There is now a working PayPal button for donations on the home page.
The next meeting will be Thursday, May 2, 2019