FRLC Board Meeting Minutes Thursday, July 5, 2018

Check In & Prayer: Brian, Bohdan, Melanie, Tom, Ed called in later. Melanie opened with prayer.

 

Minutes from the May Meeting were approved as submitted.

 

Treasurer’s report: Account totals and detail will be coming by email. Our checking account balance today is $1,192.12. No extraordinary income or expenses. He caught up on the stipend for Coordinator with double payment this month.

He received a letter from Wells Fargo requesting additional documentation of non-profit status, needed within 30 days. Some of the requests are of documents we are not familiar with. Brian and Ed recommend closing this account and opening an account at the credit union we are using for the Conference. Brian is considering resigning as treasurer and has agreed to serve through the Annual Meeting this fall. Brian will pursue this with Ed with the support of the Executive Committee (officers).

 

Addiction and Faith Conference: Melanie shared some information from the minutes of the Addiction and Faith Conference planning meeting and Ed called in midstream. The current anticipated financial shortfall is about $10,000 but we have a grant application with the Minneapolis Synod which may cover it plus a new connection with a professional fundraiser (who is in recovery) who had ideas on monetizing the event and anticipate being able to cover that. Any money over expenses will be used for future events. We have over 100 registrations at present and 13 more on the way, have an ad in the latest Living Lutheran and are adjusting plans to prepare for up to 200 people attending the event.  We’ve been asked about having tickets for individual sessions of the conference, such as Nadia’s talk. We have been declining those requests as we need the funding from full ticket “sales” to pay for expenses. If we don’t sell out, we may consider opening it up to take registrations for individual sessions. We are also considering selling access to view sessions by streaming. Ed is looking into what would be needed to videotape the talks to develop a resource for addiction ministry in the ELCA. God is looking out for us –we have a great planning team and various resource people are appearing as needed. Ed’s congregation is looking at rearranging pastoral responsibilities to free up his time to continue this work, including possibly planning another conference next year. Those on the call are supportive of this.

 

FRLC meeting schedule at the Conference: The FRLC specific events begin with dinner Thursday, followed by a Conference update and 12 step meeting Thursday evening. Friday morning would have details on the Conference and training for volunteering at Conference.  There may be a couple hours of free time until registration starts, then we would be involved in the Conference. The Conference concludes with worship at noon Sunday, the Fellowship will meet to debrief, vision the future and hold the Annual Meeting Sunday afternoon and evening. We may meet Monday morning but will be done by noon for sure. Melanie mentioned that Luther Seminary will be holding a workshop on “The Craft of Preaching” through Working Preacher which begins at 1:00 pm Monday and runs through Wednesday. This would be an opportunity for a second continuing education event on the same plane ticket. Melanie will write up an article and Ed will send it out by enews.

 

Visioning: Ed has requested the board think about the future of the FRLC and the Conference.  There are conversations about doing another Conference next year and also about working to be a resource for Recovery Ministry for the ELCA. Ed will be asking the fundraiser about the possibility of raising additional funding to support a person to be paid do this work, either in conjunction with Ed’s present ministry if the congregation decides to realign their staffing or to seek another call that would allow him to do it. Ed will bring a specific proposal on this as it develops. Those on the call are supportive of these ideas.

 

Tom closed the meeting in prayer.

 

Next meeting date: Thursday August 9, 12:00 pm MDT/1:00 pm CDT/11:00 pm PDT/2:00 pm EDT. This is the second Thursday of the month and was changed to allow our Coordinator to participate.